Overview

This role supports both accounts payable and general administrative functions. It combines financial processing, office coordination, and front-desk duties to help ensure smooth daily operations. The position works closely with the finance and administrative teams.

Key Responsibilities

Accounts Payable

• Process accounts payable invoices accurately and on time
• Reconcile vendor statements and resolve discrepancies
• Manage the shared A/P inbox and respond to vendor inquiries
• Scan, organize, and file vendor documents
• Assist with freight chargeback tracking and audits
• Serve as point of contact for A/P when needed
• Support additional accounting tasks

Administrative

• Handle phone calls and daily internal communications
• Greet and assist visitors
• Direct incoming customer calls
• Manage incoming/outgoing mail
• Maintain office supply inventory and place orders
• Coordinate monthly lunches and company events
• Keep kitchen and breakroom areas organized
• Oversee third-party cleaning services
• Schedule meetings, prepare agendas, and coordinate travel
• Provide administrative support to management and general office operations
• Perform other administrative tasks as assigned

Skills & Competencies

• Strong written and verbal communication skills
• Excellent interpersonal and problem-solving abilities
• Ability to multitask and prioritize in a fast-paced environment
• Professional, friendly, and service-oriented demeanor
• Strong organization and attention to detail
• Reliable, collaborative, and able to meet deadlines

Qualifications

• 2-3 years of accounting experience, preferably in accounts payable
• 2-3 years of administrative or customer-service experience
• Experience with ERP or accounting systems, ideally in a manufacturing or distribution setting
• Experience supporting a mid-size organization with multiple locations
• Proficiency in Microsoft Office
• High school diploma or GED required; additional education preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.